STUDENT ENTRY PROCEDURES

 

STEP 01
Prior to Application
As part of the application, all prospective applicants are required to read and agree to HETC’s current policies which can be found on the ‘Polices and Procedures’ page. Prospective students are also required to read and agree to the terms and conditions on their application form, the student handbook and the course details on our website.Prospective students who wish to access a Vet Student Loan must be aware of their obligations prior to accessing such loan, information about your obligations can be found at http://studyassist.gov.auProspective applicants will be asked a series of questions to:

  • Determine if prior education and or experience can attribute to any recognition of prior learning or credit transfer if requested by the student.
  • Determine if the applicant has any special study requirements that need to be assessed.
  • Determine if the student meets the entry requirements required for the course.
  • Determine if an international student is a genuine temporary entrant and genuine student.

All course information will be provided to the prospective applicant to:

  • Ensure that sufficient information has been provided for the prospective applicant to make an informed decisions.
STEP 02

Application

Once HETC is satisfied that all application information has been received, an assessment will take place. HETC will assess all applications based on our Equal Opportunity and Fair Treatment Policy, which can be found on our website under the ‘Policies and Procedures’ page.

Applicants will be granted entry into a HETC course if they meet all of the course entry requirements and pre-requisites, as specified on the courses pages on our website, the Student Handbook and HETC believes that the applicant is suited academically to enrol into the course.

Students under the age of 18, will be required to have their application signed by their parent or legal guardian. International students will also be required to fill in the under 18 Homestay and Guardianship Arrangements form.

Applications can be made as follows:
International Students:
Applications are submitted by completing the following form:
www.hetc.edu.au/student-forms/– International Student Application Form
– Email to: admissions@hetc.edu.au

Domestic Fee For Service Students:
Applications are submitted by completing the following form:
www.hetc.edu.au/student-forms/ – Domestic Student Application Form
– Email to: admissions@hetc.edu.au

Students applying to access VET Student Loan:
Applications may be submitted through our online application service at www.hetc.edu.au under ‘Apply Now’ or by contacting HETC directly on info@hetc.edu.au.

STEP 03

Entry Requirements and Assessment
Entry requirements may vary according to qualifications. To confirm if you meet the entry requirements for a particular course, please refer to the course information on our website for any entry requirements and practical placement requirements. Please note, that entry requirements may be different for international and domestic students and may also vary according to government funded course requirements.

Students with disabilities or impairments are required to provide a written medical opinion on their suitability for study with their application. HETC may from time to time conduct an additional professional conversation with the applicant to determine if the applicant displays suitability. If we are unable to contact you right away, your enrolment time may vary depending on your availability.

Academic Suitability
Students wishing to access the Vet Student Loans must be academically suited to undertake a VET course of study. This means that students must satisfy the below requirements:
(a) HETC believes on reasonable grounds that the student is academically suited to undertake the course; and
(b) The student meets any other specified entry requirements for the course; and(c) Student meets one of the requirements below:
– (i) HETC obtains a copy of a Senior Secondary Certificate of Education that has been awarded to the student by an agency or authority of a State or Territory for the student’s completion of year 12; or
– (ii) The student is assessed as displaying competence at or above Exit Level 3 in the Australian Core Skills Framework in both reading and numeracy using the Core Skills Profile for Adults and HETC reasonably believes that the student displays that competence; or
– (iii) HETC obtains a copy of a certificate (however described) that a qualification at level 4 or above in the Australian Qualifications Framework has been awarded to the student and the course for the qualification was delivered in English.

Please note that students who cannot provide a copy of their Senior Secondary Certificate of Education or a Certificate for a level 4 qualification or above will have their reading and numeracy assessed via an online testing tool. The tool used by HETC is the Core Skills Profile for Adults, published by the Australian Council for Educational Research. However, if a student submits a result of exit level 3 or above from another test approved by the department, HETC will review and accept the results on a case-by-case basis. A link will be provided to students undertaking this assessment. Students must complete the assessment themselves with honesty and integrity, and if
HETC reasonably believes that the results are not a true reflection of the student’s ability they will not be permitted to submit an application for a VET Student Loan. HETC will not complete anything the student is required to complete for the purposes of determining whether a student is academically suited to undertake an approved course.

HETC will ensure that the results of a student’s reading and numeracy assessment are communicated to them as soon as practicable after the assessment, and will be retained for a period of 5 years. HETC will also communicate these results to the Secretary in the form, manner and by the time requested by the Secretary.

STEP 04

Eligibility Criteria and Obligations

Students applying to access a VET Student Loan must also meet the eligibility criteria as follows:

  • Citizenship and residency requirements as specified within the VET Student Loans Act 2016
  • Valid Tax File Number (TFN)
  • Sufficient Fee-Help balance
  • Any other eligibility requirements as specified within the VET Student Loans Act 2016

All applications for a VET Student Loan require the collection and verification of the following information and documents relating to:• Information about the student’s identity and date of birth; • Information about the student’s citizenship and residency;

Information about the student’s identity and date of birth; • Information about the student’s citizenship and residency;

  • Information about the student’s USI (Unique Student Identifier) or the creation of the USI; • If the student is under 18, information that:
  • One of the signatories to the application is a responsible parent of the student; or o The student has received youth allowance (within the meaning of the Social Security Act 1991) on the basis that the student is independent (within the meaning of Part 2.11 of that Act);
  • File number or if the student has applied for, but not been issued with, a tax file number—a certificate from the Commissioner that the student has applied for a tax file number;
  • Any other requirements as specified within the VET Student Loans Act 2016.

Once assessed, you will receive:

  • VET Student Loan Students
    An enrolment confirmation outlining your course details (start date, duration, location etc). This confirmation incorporates your ‘Covered Fees Notice’ outlining how your tuition fees are to be covered (i.e. wholly under the VET Student Loan). OR a decline email if your application has been unsuccessful.
  • International Students
    A Letter of Offer and an Acceptance Form which is required to be completed and returned to HETC or one of our partner agents, followed by payment. Please note, any conditions
    Student Entry Procedure/ v7.0 / 06/04/2017
    provided on the Letter of Offer must be met prior to enrolment. Once the Acceptance Form has been successfully processed, international students will receive a confirmation of enrolment.
  • Fee For Service Students
    A confirmation of application outlining your course details (start date, duration, location etc) and a Tax Invoice outlining course fees.
    The confirmation of application may also outline any conditions required to be met prior to enrolment. Once all conditions have been met and the appropriate payment has been made a confirmation of enrolment will be sent to the student.
  • Online Students
    If accepted and your course are being delivered online, you will also receive log-in details to access your course(s) resources.
STEP 05
Financial Obligations
International Students
Course fees can be found on the ‘International Prospectus’ on our website. Please refer to the www.hetc.edu.au/policies-and-procedures/ – Refund Policy and Procedures for International Students, for information in relation to refunds for international students.VET Student Loan Students
All potential applicants are provided with a link, email or physical brochure containing information on the Vet Student Loan scheme, including but not limited to, loan repayment obligations prior to enrolment. The VET Student Loan ‘Schedule of Tuition Fees’ on the HETC website provides details of course fees and census dates.
Please refer to the www.hetc.edu.au/policies-and-procedures/ – Cancellation/Withdrawal and Refund Policy, for information in relation to refunds for VET Student Loan students.Fee For Service
Course fees can be found on the ‘International Prospectus’ on our website or the ‘Course information’ page depending on the type of course being applied for. Please refer to the www.hetc.edu.au/policies-and-procedures/ – Fee for Service Students Refund Policy, for information in relation to refunds for fee for service students.

Payment Method For International and Fee for Service students
Payments should be made in Australian dollars to HETC by bank draft or cheque, money order, direct deposit or telegraphic transfer. Note: personal cheques are not accepted. Please pay direct credit into the following account:

BSB No : 064162
Account No : 10719039
Account Name : Harvest Education Technical College

Other Obligations
HETC is responsible for providing quality training and assessment and for the issuance of the Australian Qualification Framework certification documentation in compliance with the regulatory standards. Student’s rights and obligations are outlined in the application terms and conditions, within HETC’s Policies and Procedures and Student Handbook available on our website
(www.hetc.edu.au). The above information does not reduce a student’s rights under the Australian Consumer Law 2011.

HETC relies heavily on electronic mail (email) to communicate with students. Students should ensure that they have provided HETC with their valid current email address and check it on a regular basis. Additionally, a student should be aware of the settings of their email account (for instance, Hotmail accounts sometimes send emails to the ‘junk mail’ folder if the sender is unrecognised). Students should also ensure that accurate personal information is provided to HETC. Any changes to your contact information should be communicated to HETC as soon as practicable.

All information HETC collects for the purposes of, or in relation to, applications by students will be kept in accordance with HETC’s ‘Privacy and Security Policy’ which can be found on our website.